What is dispatch automation software and how does it work?

Dispatch automation software uses AI and RFID technology to automate the entire vehicle dispatch lifecycle - from gate entry to exit. It automatically validates permits, generates e-Way Bills, tracks material movement, and ensures 100% compliance with government regulations like Vahan, Sarathi, and e-Invoice. The system eliminates manual paperwork and reduces vehicle processing time from hours to under 60 seconds.

How long does it take to implement Iceipts dispatch automation?

Typical implementation takes 2-4 weeks depending on your operation size. This includes RFID hardware installation, system integration with existing ERPs, team training, and go-live support. We provide dedicated implementation managers and 24/7 support during transition. Most clients see immediate productivity gains within the first week of operation.

Is Iceipts compliant with Vahan, e-Way Bill, and other government regulations?

Yes, Iceipts is 100% compliant with all Indian government regulations including Vahan Sarathi integration, e-Way Bill generation, e-Invoice (IRN), GST, and mining-specific DGMS requirements. Our system has direct API integration with government portals and automatically updates when regulations change, ensuring zero compliance risk.

What is the ROI of implementing dispatch automation?

Most enterprises achieve ROI within 6-12 months through: 50% reduction in gate processing time, 40% improvement in vehicle utilization, elimination of revenue leakage from manual errors, reduced compliance penalties, and 60% decrease in dispatch labor costs. The average efficiency gain is 3x operational productivity with 99.9% uptime.

Does Iceipts work for mining, manufacturing, and logistics operations?

Yes, Iceipts serves all industrial operations. For mining: RFID gate automation, weighbridge integration, and material tracking. For manufacturing: production-linked dispatch and inventory management. For logistics: Logistics ERP for Transporters with fleet management, route optimization, and multi-client operations. The platform is industry-agnostic and customizable to your specific workflow.

What hardware is required for dispatch automation?

Basic requirements include: RFID readers (UHF long-range for gate automation), RFID tags for vehicles, weighbridge integration (if applicable), boom barriers for gate control, and network connectivity. We provide complete hardware procurement, installation, and maintenance as part of the implementation. Cloud-based software requires no on-premise servers.

Can Iceipts integrate with our existing ERP system?

Yes, Iceipts has pre-built integrations with SAP, Oracle, Tally, and other major ERPs. We also provide REST APIs for custom integrations. The system can sync master data (vehicles, permits, materials), push transaction data in real-time, and generate consolidated reports. Integration typically takes 3-5 days during implementation.

What kind of support does Iceipts provide after implementation?

We provide 24/7 technical support via phone, email, and WhatsApp. Every client gets a dedicated account manager, quarterly business reviews, free software updates, compliance updates for new regulations, and access to our customer success team. Emergency support response time is under 30 minutes with 99.9% platform uptime SLA.

Dispatch Operations Reality Check

Mining Dispatch Was Never Meant to Be Manual.

Gate congestion, permit delays, compliance risks, and zero real-time visibility cost mining operations millions every year.

ICeipts Dispatch replaces chaos with real-time, AI-driven control — from gate-in to reconciliation.

See Live Dispatch in Action See the Problems We Solve

10+

Mining Operations

20 Million

Tons Handled/Year

<60s

Vehicle Processing

BEFORE

Manual Dispatch

Paper Challans

Lost documents

Gate Queue

2+ hour delays

No Visibility

Vehicles lost inside

Revenue Leakage

Qty mismatch

AFTER

ICeipts Dispatch

Digital Workflow

100% automated

Gate Processing

<60 seconds

Live Dashboard

Real-time tracking

100% Compliance

Zero revenue loss

Live Operations Dashboard

Real-time

Gate In

132

Inside Mine

Gate Out

The Reality of Manual Mining Dispatch

Your Dispatch Operations Are Bleeding Money

These aren't edge cases. This is daily reality at mines still running manual dispatch workflows.

Manual Permit Validation

Every vehicle requires paper-based permits that need manual verification

Impact

15-20 min per vehicle at entry gate

Cost

Lost productivity, gate bottlenecks

Vehicles Stuck at Entry Gates

2+ hour queues at mine gates during peak hours

Impact

Drivers idle, operations stalled

Cost

Fuel wastage, schedule delays

Zero Visibility Inside Mine

No idea how many vehicles are currently inside or where they are

Impact

Cannot track loading, unloading, or exit status

Cost

Lost vehicles, misrouted material

Paper Challans & Manual Reconciliation

Physical challan books, manual data entry, and end-of-day reconciliation

Impact

3-4 hours daily for reconciliation staff

Cost

Data errors, payment delays

Compliance Anxiety (e-Way Bill, Vahan, Sarathi)

Manual compliance checks risk violations and penalties

Impact

Missing permits discovered only at exit or during audit

Cost

Fines, legal issues, shipment holds

Revenue Leakage Due to Quantity Mismatch

Lifted quantity doesn't match dispatched quantity — nobody knows why

Impact

Unaccounted material loss every month

Cost

5-10% revenue leakage

Workforce Overwhelm

Gate staff manually logging vehicles, handling complaints, chasing documents

Impact

High turnover, errors, burnout

Cost

Hiring, training, operational errors

Decision-Making Based on Yesterday's Data

Reports generated manually at end-of-day or week

Impact

Reactive management, can't optimize in real-time

Cost

Missed opportunities, inefficiencies compound

The Cumulative Impact

₹20-50L

Monthly Revenue Leakage

From quantity mismatch & compliance penalties

30-40%

Gate Efficiency Loss

Due to manual processing & queues

4-6 hrs

Daily Staff Time Wasted

On data entry, reconciliation, compliance

ICeipts Dispatch — The Solution

Every Problem. Solved. Automated.

ICeipts Dispatch replaces manual chaos with real-time, AI-driven control across every step of your mining dispatch operations.

Automated Permit Creation & Validation

Problem

Manual permit validation taking 15-20 min/vehicle

Solution

Auto-generated permits with real-time API validation (Vahan, Sarathi, e-Way Bill)

Result

Entry processing under 60 seconds

95% faster

Gate-In / Gate-Out Automation

Problem

2+ hour queues at mine gates

Solution

RFID/barcode scanning with automated barrier control and digital documentation

Result

Zero queues, continuous flow

<60s processing

Live Dashboard: Vehicles Inside Mine

Problem

No visibility of vehicles inside mine

Solution

Real-time tracking dashboard showing: • Vehicles inside mine • Permit-wise lifting quantity • Entry, exit, and transit status

Result

Complete operational visibility

100% tracked

Digital Challans & Instant Reconciliation

Problem

Paper challans, 3-4 hrs daily reconciliation

Solution

Digital challan generation, auto-sync with ERP/weighbridge, instant reconciliation

Result

Real-time data, zero manual entry

0 errors

Real-Time Compliance Integrations

Problem

Manual compliance checks, risk of penalties

Solution

Auto-sync with Vahan, e-Way Bill, e-Invoice, Parivahan, Sarathi APIs

Result

100% compliant operations, auto-alerts

98.7% compliance

Prevent Revenue Leakage

Problem

5-10% revenue loss from quantity mismatch

Solution

Weighbridge integration, permit-wise tracking, real-time quantity reconciliation

Result

Zero unaccounted material

₹20-50L saved/month

AI-Driven Analytics & Alerts

Problem

Decisions based on yesterday's data

Solution

Live analytics, predictive insights, exception alerts, bottleneck detection

Result

Proactive management, real-time optimization

50% efficiency gain

HSD Reconciliation & Payment Automation

Problem

Manual HSD tracking, delayed payment settlements

Solution

Automated fuel tracking, vendor reconciliation, digital payment workflows

Result

Instant settlements, cost optimization

100% automated

Complete Gate-to-Gate Automation Workflow

Entry

RFID scan, vehicle verify, permit validate

Real-time tracking, quantity capture

Quality

Quality gate checks, compliance verify

Challan

Digital challan, e-Way Bill generate

Exit

Final weighment, document verify

Reconcile

Instant reconciliation, payment trigger

Live Operations Dashboard

Real-time

Vehicles Inside Mine

Live tracking active

Permit-wise Lifting Qty

18,500

MT (today)

Vehicles Entered

Today

Compliance Status

98.7%

✔ e-Way Bill | ✔ Parivahan

Ready to Fix Your Dispatch Bottlenecks?

See ICeipts Dispatch in action. Live demo with your actual mine operations data.

Schedule Live Demo→Explore Features

🎯 Three Products, One Platform

Complete Operations & Workforce Platform

Industrial automation, enterprise HRMS, and logistics management unified in one intelligent system

Dispatch Automation

Mining, Manufacturing & Transport

Real-time Vehicle Tracking

Vahan & e-Way Bill Integration

Learn More

Enterprise HRMS

For All Industries

Performance Management

Learn More

Logistics ERP

End-to-End Supply Chain

Multi-Warehouse Control

Learn More

Why one platform? Your dispatch data integrates with HRMS attendance. Your logistics routes optimize driver schedules. Everything connects seamlessly.

Proven at Enterprise Scale

Real impact delivered to leading enterprises across India

20+ Million Tons

Handled Annually

Impact

Proven reliability at massive enterprise scale

Dispatch Volume

Under 60 Seconds

Vehicle Processing Time

Impact

Eliminates bottlenecks, maximizes yard throughput

Processing Speed

>100% Improvement

in Efficiency Metrics

Impact

Reduces manual effort, doubles operational output

Operational Efficiency

10+

Enterprise Clients

99.9%

Platform Uptime

<1 Year

Average ROI

24/7

AI-Powered Support

Explore Our Platform

Discover how Iceipts can transform your operations

Products

Dispatch Automation, Logistics ERP for Transporters, and Mining & Manufacturing solutions

Gate-to-Gate Automation

Logistics ERP for Transporters

Government API Integration

Learn More

AI Solutions

Meet your AI Co-Workers: Dispatcher, Compliance Officer, Operations Analyst, and Copilot

AI Dispatcher

AI Compliance Officer

Predictive Analytics

Learn More

Industries

Tailored solutions for Mining, Manufacturing, Transport, Retail, and Warehousing

Mining Automation

Manufacturing Solutions

Transport & Logistics

Learn More

About Us

Learn about our vision, journey, and how we're transforming industrial automation

Complete Industrial Automation & Enterprise HRMS Platform

Industry-specific solutions for mining, manufacturing & logistics. Plus enterprise HRMS for all industries - unified in one intelligent platform.

Dispatch Software for Transporters

AI-powered fleet tracking, route optimization, and consignment management. Automate dispatch operations end-to-end.

Logistics ERP for TransportersRoute OptimizationDriver SchedulingConsignment Tracking

Learn More

Mining Automation using RFID & IoT

Gate-to-gate automation with RFID tags, weighbridge integration, and real-time vehicle tracking. Complete material movement visibility.

RFID AutomationWeighbridge IntegrationMaterial TrackingMining ERP

Learn More

AI-Powered Enterprise HRMS

Complete HR platform for all industries. Employee lifecycle, attendance, payroll automation, global compliance & 360° performance reviews.

Enterprise HRMSAttendance ManagementPayroll AutomationPerformance Management

Learn More

Government Compliance Integration

Seamless Vahan, e-Way Bill, e-Invoice, FastTag & GST integration. Automated compliance reporting and document generation.

Vahan Integratione-Way Bill APIe-Invoice SystemGST Compliance

Learn More

Logistics ERP for Manufacturers

End-to-end logistics from raw material procurement to finished goods dispatch. Complete inventory and supply chain control.

Manufacturing ERPInventory ManagementProduction PlanningSupply Chain

Learn More

Gate In Gate Out Software

Automated entry-exit with RFID readers, barrier controls, and digital documentation. Complete facility access management.

Access ControlVisitor ManagementRFID GatesSecurity Automation

Learn More

Industry-Specific Dispatch Solutions Across India

Serving 10+ enterprises in mining, manufacturing, transport & logistics

Mining Companies

Coal, iron ore, limestone mines with RFID automation

📍 Odisha, Jharkhand, Chhattisgarh

Manufacturing

Steel, cement, auto manufacturers

📍 Maharashtra, Gujarat, Tamil Nadu

Transport & Logistics

Fleet operators and logistics providers

📍 Delhi NCR, Mumbai, Bangalore

Warehousing

Distribution centers and cold storage

📍 Pan India operations

Dispatch & Mining Automation Software Across India

Why Choose Iceipts Dispatch Software?

The complete automation platform trusted by 10+ enterprises across India

50%

Efficiency Gain

Average improvement in dispatch operations

<1 Year

ROI

Typical return on investment

Productivity

Operational productivity boost

99.9%

Uptime

Platform reliability & availability

Trust & Scale

Trusted by Leading Mining & Industrial Enterprises

Verified clients from Odisha mining belt to Mumbai industrial hubs

50%

Efficiency Gain

Average improvement across clients

<1 Year

ROI

Typical return on investment

Productivity

Increase in operational output

100+

Custom Apps

Deployed across industries

VERIFIED

“Iceipts transformed our dispatch operations at our Odisha mining sites. Gate automation with RFID has reduced vehicle processing time by 60%, and the Vahan integration ensures 100% compliance. The platform handles our entire fleet seamlessly.”

Key Results

60% faster processing

100% Vahan compliance

7 Million tons tracked

Pramod Sahu

Senior Vice President

GRM

Koira, Odisha

VERIFIED

“The real-time tracking and automated e-Way Bill generation has streamlined our operations significantly. We now have complete visibility of material movement across multiple mine sites. The ROI was evident within the first quarter.”

Key Results

Multi-site visibility

Automated compliance

Q1 ROI achieved

Aditya Reddy

Partner

GVPR Engineering

Koira, Odisha

VERIFIED

“Iceipts provides enterprise-grade automation for our industrial operations. The platform's integration capabilities with government APIs and the comprehensive HRMS module make it a complete solution. Excellent support team and robust architecture.”

Key Results

Enterprise scalability

Integrated HRMS + Dispatch

Government API sync

Suneet Patel

Chief Executive Officer

CIMPL

Bhubaneswar, Odisha

Serving 10+ Enterprises Across India

Trusted by mining operations, manufacturing plants, and transport companies from Odisha to Maharashtra

50+

Mining Operations

Coal, iron ore, limestone, bauxite

80+

Manufacturing

Steel, cement, auto, chemicals

70+

Transport & Logistics

Fleet operators, 3PL providers

Processing 20 Million tons annually

Enterprise-Grade Security

Built with industry-leading security standards and compliance frameworks to protect your critical operations

ISO 27001 Certified

GDPR Compliant

SOC 2 Type II

Government Approved APIs

Uptime SLA99.9%

Data Centers3 Regions

Daily Transactions500K+

Support Response<1 Hour

Ready to Transform Your Operations?

Join 10+ leading enterprises automating their industrial operations with AI

Request Demo Explore Products

Mining Dispatch Was Never Meant to Be Manual.

Your Dispatch Operations Are Bleeding Money

Manual Permit Validation

Vehicles Stuck at Entry Gates

Zero Visibility Inside Mine

Paper Challans & Manual Reconciliation

Compliance Anxiety (e-Way Bill, Vahan, Sarathi)

Revenue Leakage Due to Quantity Mismatch

Workforce Overwhelm

Decision-Making Based on Yesterday's Data

The Cumulative Impact

Every Problem. Solved. Automated.

Automated Permit Creation & Validation

Gate-In / Gate-Out Automation

Live Dashboard: Vehicles Inside Mine

Digital Challans & Instant Reconciliation

Real-Time Compliance Integrations

Prevent Revenue Leakage

AI-Driven Analytics & Alerts

HSD Reconciliation & Payment Automation

Complete Gate-to-Gate Automation Workflow

Live Operations Dashboard

Ready to Fix Your Dispatch Bottlenecks?

Complete Operations & Workforce Platform

Dispatch Automation

Enterprise HRMS

Logistics ERP

Proven at Enterprise Scale

Explore Our Platform

Products

AI Solutions

Industries

About Us

Complete Industrial Automation & Enterprise HRMS Platform

Dispatch Software for Transporters

Mining Automation using RFID & IoT

AI-Powered Enterprise HRMS

Government Compliance Integration

Logistics ERP for Manufacturers

Gate In Gate Out Software

Industry-Specific Dispatch Solutions Across India

Mining Companies

Manufacturing

Transport & Logistics

Warehousing

Dispatch & Mining Automation Software Across India

Major Cities

Mining Belt - Odisha (Iron Ore, Coal, Bauxite)

Mining States (Coal, Iron Ore, Minerals)

Why Choose Iceipts Dispatch Software?

Trusted by Leading Mining & Industrial Enterprises

Serving 10+ Enterprises Across India

Enterprise-Grade Security

Ready to Transform Your Operations?

Your Dispatch Operations Are Bleeding Money

Manual Permit Validation

Vehicles Stuck at Entry Gates

Zero Visibility Inside Mine

Paper Challans & Manual Reconciliation

Compliance Anxiety (e-Way Bill, Vahan, Sarathi)

Revenue Leakage Due to Quantity Mismatch

Workforce Overwhelm

Decision-Making Based on Yesterday's Data

The Cumulative Impact

Every Problem. Solved. Automated.

Automated Permit Creation & Validation

Gate-In / Gate-Out Automation

Live Dashboard: Vehicles Inside Mine

Digital Challans & Instant Reconciliation

Real-Time Compliance Integrations

Prevent Revenue Leakage

AI-Driven Analytics & Alerts

HSD Reconciliation & Payment Automation

Complete Gate-to-Gate Automation Workflow

Live Operations Dashboard

Ready to Fix Your Dispatch Bottlenecks?

Complete Operations & Workforce Platform

Dispatch Automation

Enterprise HRMS

Logistics ERP